Make expense management easy with business credit cards (2025)

Do you also like to save your finance team time? In this article, you will find out why efficient and orderly expense management is important. And how business credit cards can help. You will also discover how to make your expense management even easier with expense reporting software

Why clear expense management is important for medium and large businesses

Many companies employ employees who incur business expenses. For example, for a new laptop or a plane ticket and hotel stay for a business trip. But this also brings challenges. Different expense items and budget holders quickly complicate expense management.

Without proper oversight, you have no control over business expenses. Paper receipts may get lost or expense claims may be incomplete. You want to avoid unnecessary costs and comply with laws and regulations. Clear expense management helps.

Are you going to do this? Choose business credit cards. This will give you control over employees' business payments.

Business credit cards give control over corporate spending

With business credit cards, employees easily pay worldwide. They no longer have to advance company expenses. Great for employees and for your finance department. You no longer have to pay back advances at the end of the month.

Business credit cards offer extra control. You easily set payment limits per card or employee. Or you block certain types of spending, such as online gambling, buying jewellery or cash withdrawals. This provides security for business credit card payments.

Secure payments with business credit cards

Business credit card payments are automatically insured and offer guarantees such as 24/7 fraud prevention. Insurance against unauthorised employee use is often also included. Pay close attention to the terms and conditions, which differ from one credit card company to another.

Want to make spending management even easier? Link your business credit cards to claims software.

Even easier expense management with corporate credit cards with claims software

Claim software helps employees scan receipts and the finance department track expenses. With claims software, employees declare their expenses quickly and easily. Convenient for both employees and the finance team. It works as follows.
All business credit card payments arrive in one place. Claim software automatically links the expenditure to the correct expense item. Manual ordering is no longer necessary. This reduces the risk of human error and saves your finance team a lot of time.

Efficient and clear expense management in 4 steps

Getting started with business credit cards in combination with expense reporting software? You arrange it easily in 4 steps.

1. Choose the corporate credit card that suits your organisation

Which business credit cards suit you best differs per organisation. Consider the size of your company and the number of business payments made by employees. Determine in advance which employees need a credit card and compare the insurances and guarantees.

2. Link business credit cards to claims software

Have you chosen the right business credit card for your organisation? Then it's time to look for the right claims software. Made a choice? Now link business credit cards to your claims software. This allows employees to submit claims digitally with ease. This also makes those annoying paper receipts a thing of the past.

3. Make clear agreements on business expenses and declarations

Clear agreements ensure correct use of credit cards and correct declarations by employees. It also reduces the risk of misunderstandings. Record agreements or organise training for employees. This way, the policy is clear to everyone.

4. Monitor and analyse business expenses

With business credit cards and expense claim software, all business expenses are in one place.
This gives overview and control over employees' business expenses. And that, in turn, gives you a grip on your expense management.

Link business credit cards with claims software for efficient and orderly expense management

Business credit cards combined with claims software make expense management easy, clear and efficient. Would you like to know more about this? Then read our article on the 6 biggest advantages of a modern business expense claim process.